Exhibitor FAQ


The following information is provided for registered exhibitors of the KHCHA Annual Conference to be held September 21-22, in Wichita, Kansas. For more information on registering for this event, please view our exhibitor registration brochure.


Exhibitor Highlights

Booth Decorations 
We have lift off! Join the festivities by decorating your booth for this space exploration-themed conference.  
 

Wednesday Evening Social

At the end of the day, we invite everyone to take a break and enjoy the company of others involved in home care and hospice.  From 4:30 to 6:00 p.m. on Wednesday evening, stick around the conference center for hors d’oeuvres, a cash bar, a little pampering and some competitive fun.  The rest of your evening will be free for you to relax or explore Wichita.

Participant List

All exhibitors will be emailed a list of participants one week prior to the Annual Conference.  Watch your e-mail for your copy.

Our Conference App 

KHCHA will be utilizing a mobile conference app (Yapp) to share information and communicate with our participants.   As a sponsor/exhibitor, your company profile will be included in this app. In early September, watch for more information on accessing the app and viewing your listing.


Frequently Asked Questions

Where is the conference being held?

Our conference will be held at the Wichita Marriott Hotel, 9100 Corporate Hills Drive, Wichita, Kansas.

What about sleeping rooms for the conference?

The Wichita Marriott Hotel, 9100 Corporate Hills Drive, Wichita, Kansas, has reserved a block of rooms at the special KHCHA rate of $117 per night (single and double, tax not included).  The room block will be held through August 29, 2022, so be sure to make your reservations by that date.  For online reservations, click here, then simply verify the date of arrival and departure and click on “Continue” to start the reservation process.  Reservations can also be made by calling the hotel directly at 316-651-0333.  Remember to mention the Kansas Home Care & Hospice Association Annual Conference when reserving your room(s) by phone. 

Where can I ship my display materials?

If you plan to ship display materials please see the shipping instructions from the Marriott Hotel.

How do I make arrangements to have electricity at my space?

If you have particular display needs, including electrical, you must complete the Marriott Hotel request form at least two weeks prior to the conference.


What is the size of my exhibit space?

You will be provided with a 6’ x 30” draped table in the exhibit hallway.  Space behind and between exhibit booths will be minimal. 


What is my exhibit booth number?

KHCHA does not make booth assignments until two weeks prior to the conference.  You may contact Kristen at 913-669-5076 or kada@kshomecare.org at a later date to receive your number.

 

Where do I go upon arrival?

When you arrive, use the conference center entrance.  The pre-convene area has been designated as the exhibit hall this year.  Conference booths are assigned approximately 2 weeks prior to the Annual Conference.  Signs showing your company name will point out your assigned booth.  At your booth, you will find your “Exhibitor’s Packet.”  We encourage you to become familiar with the packet upon arrival. 

What time can I set up my exhibit?

Official set-up time will begin at 8:30 a.m. on Wednesday.  We encourage you to have your table set up by 10:45 a.m.  Exhibition time will continue until approximately 2:30 p.m. on Wednesday and will resume at 10:45 a.m. on Thursday.  (See the exhibit schedule below for more information.)  We caution you that due to the minimal security provided by the hotel, you will not want to leave items of value out overnight. 

 

What time can I dismantle my exhibit?

Exhibition tables may be dismantled after Noon on Thursday.  However, exhibitors’ activities will not officially conclude until after the door prize giveaway from Noon to 12:15 p.m. in the luncheon ballroom.  Please join the fun by sticking around and providing a door prize!  (See the exhibit schedule below for more information.)

 

Can I attend conference workshops?

Exhibitors will be admitted to the workshops as observers only.  If you desire CNE credits, you will need to complete a conference registration form in advance.  The conference website, which includes workshop descriptions, daily schedules, and registration information, can be found here: www.kshomecare.org/annual-meeting.  

What do I need to do to attend the luncheon workshops?

Participating exhibitors receive two complimentary luncheon tickets. Additional tickets are available for purchase. If you indicated on your registration form that you plan to use your complimentary ticket and/or purchased additional tickets, your ticket(s) will be included in your “Exhibitor’s Packet” at the conference.  If you did not already request luncheon tickets and would like to do so, tickets may still be reserved by contacting Kristen at 913-669-5076 or kada@kshomecare.org.  However, as an accurate count is necessary to guarantee food and seating, you must reserve your tickets by Friday, September 9.

 

When is the exhibitor door prize giveaway and what sorts of gifts are typically given?

The door prize giveaway will take place Thursday from Noon to 12:15 p.m. in the luncheon ballroom.  We’ve seen all kinds of prizes given – gift baskets, exhibitor products, gift cards… prizes need not be elaborate – even small items are lots of fun!  Please make plans to collect names/business cards at your booth for your door prize.


Exhibitor Schedule

Wednesday, September 21

8:30 – 10:45 a.m.   Exhibit Set-up
10:45 a.m. – Noon   Exhibits / Networking
Noon – 1:30 p.m.    Luncheon / Midday Workshop
1:30 – 2:30 p.m.   Exhibits / Executive Networking
4:30 – 6:00 p.m.     Evening Social

       

 Thursday, September 22        

10:45 a.m. – Noon   Exhibits / Networking
Noon – 12:15 p.m.    Exhibitor Door Prize Giveaway
Noon – 1:30 p.m.      Luncheon / Midday Workshop
Noon – 2:00 p.m.    Exhibit Tear-down

     

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Phone: 785-478-3640 

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